Speaker Hub

You can view the dates and times of your sessions by logging into your speaker portal. The full conference program will be available on the website in late October.

Most conference sessions are 50 minutes. Some sessions are split into two presentations, each lasting 25 minutes—this will be noted in the program schedule. Knowledge Hub sessions on the exhibit floor are 30 minutes long.

You can find detailed information about your session, including the names of other speakers, in your speaker portal. The entire program will also be available on our website in late October.

Speakers should be in the room where they are scheduled to speak at least 5 minutes before to set-up your computer and presentation BEFORE the session starts.  There will be an AV tech on hand to assist and a committee chair to introduce you. 

Speakers should bring their presentation on a USB OR their computer. Show management will not be able to provide access to any previously loaded presentations.  If your company does not allow for use of a USB, please bring your personal computer to access your presentation.

Meeting beforehand is at the discretion of your session chair. We recommend meeting with them in the Speaker Ready Room, C150, on the morning of your session if possible. Confirm this when they contact you about 30 days before the conference.

Screen, projector, microphone, laser pointer, and a laptop computer. Plan to prepare your presentation in 16:9 format (HD). 

Use a USB or your computer to access your presentation. Any presentations or handouts uploaded prior to the conference will ONLY be used for conference proceedings.

All speakers in conference sessions will receive a complimentary all-access speaker badge. Speakers in the Knowledge Hubs will receive a complimentary expo speaker badge. To register, visit your speaker portal to complete the speaker agreement and register for your free pass (available in early November).

You can pick up your badge onsite at Registration beginning Sunday, March 23rd. We recommend picking up your badge the day before or a few hours before your presentation.

Speakers in conference sessions receive a complimentary all-access badge. Knowledge Hub speakers receive a complimentary exhibition badge. When registering through the link in the speaker portal, you can also add ancillary events to your badge, such as technical tours, workshops, Utility University courses, etc.

Yes, there is a Speaker Ready Room in Room C150 at the Kay Bailey Hutchison Convention Center in Dallas. You'll find stations to review and edit your presentation, with staff available to assist you with any questions.

Smart City provides complimentary basic WiFi in the meeting rooms, ballrooms, and lobby areas, suitable for simple tasks like texting, calling, and checking email. If you need to download large files or stream videos, we recommend purchasing upgraded internet from Smart City or using your personal hotspot.

Yes, you are required to use the slide template available in the speaker portal and on the Speaker Hub. Please use this template for your opening and closing slides. Vendor company logos are allowed only on the opening and closing slides, while utility logos may be used on all slides.

Your session chair will receive your contact information about 30 days before the conference. They are expected to introduce themselves and address any content-related questions by mid-March 2025.